|author||David Abbott <email@example.com>||2016-08-21 16:20:39 -0400|
|committer||David Abbott <firstname.lastname@example.org>||2016-08-21 16:20:39 -0400|
|parent||Added log for July 2016 meeting (diff)|
added logs, motions and meeting minutes
2 files changed, 323 insertions, 0 deletions
diff --git a/2016/meeting-2016-AGM-log.txt b/2016/meeting-2016-AGM-log.txt
new file mode 100644
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+Aug 21 15:00:02 * NeddySeagoon bangs the virtual gavel to open the 2016 Annual General Meeting of the Gentoo Foundation Inc.
+Aug 21 15:00:09 <NeddySeagoon> Roll call
+Aug 21 15:00:18 <dabbott> here
+Aug 21 15:00:20 <prometheanfire> o/
+Aug 21 15:00:25 <antarus> here
+Aug 21 15:00:34 <SwifT> here
+Aug 21 15:01:00 <NeddySeagoon> This is our annual meeting of members. We have 19 nicks preset of 95 entitiled to vote.
+Aug 21 15:02:06 <NeddySeagoon> Thus we don't have a quorum of members. We never do. I propose we contine anyway. If we delay a month, nothing is gained
+Aug 21 15:02:26 <robbat2_> hello
+Aug 21 15:02:37 <dabbott> Please continue :)
+Aug 21 15:02:48 <NeddySeagoon> Hi robbat2_
+Aug 21 15:03:06 <NeddySeagoon> Is everyone good with continuing the meeting?
+Aug 21 15:03:14 <robbat2_> aye
+Aug 21 15:03:15 <prometheanfire> +1
+Aug 21 15:03:23 <SwifT> yup
+Aug 21 15:03:24 <NeddySeagoon> Thats 5
+Aug 21 15:03:36 <NeddySeagoon> Carried.
+Aug 21 15:04:09 <NeddySeagoon> Presidents Report http://dev.gentoo.org/~neddyseagoon/PresidentsReport_2016.pdf
+Aug 21 15:04:09 <antarus> aye
+Aug 21 15:04:23 <dabbott> I should be logging
+Aug 21 15:04:59 <prometheanfire> I auto save irc logs if that's what you want
+Aug 21 15:05:09 <NeddySeagoon> Do I hear a motion to accept the Presidents report or does the meeting require changes?
+Aug 21 15:05:32 <SwifT> for me the report is good
+Aug 21 15:06:03 <dabbott> Motion: Accept Presidents report form NeddySeagoon
+Aug 21 15:06:10 <antarus> I have a slight amendment
+Aug 21 15:06:18 <NeddySeagoon> antarus: go ahead
+Aug 21 15:06:26 <prometheanfire> sure
+Aug 21 15:06:42 <antarus> you wrote the trademark agreement is not retrospective
+Aug 21 15:06:50 <antarus> did you mean retroactive, or does it mean the same thing?
+Aug 21 15:07:19 <NeddySeagoon> antarus: It means the mane thing. Its written in English :)
+Aug 21 15:07:30 <NeddySeagoon> same*
+Aug 21 15:07:45 <antarus> then continue with the motion ;)
+Aug 21 15:07:50 <dabbott> Motion: Accept Presidents report from NeddySeagoon
+Aug 21 15:07:59 <robbat2_> aye
+Aug 21 15:08:02 <NeddySeagoon> Is there a second ?
+Aug 21 15:08:08 <NeddySeagoon> Vote
+Aug 21 15:08:11 <NeddySeagoon> Aye
+Aug 21 15:08:12 <antarus> aye
+Aug 21 15:08:13 <SwifT> aye
+Aug 21 15:08:14 <dabbott> Yes
+Aug 21 15:08:18 <prometheanfire> aye
+Aug 21 15:08:26 <NeddySeagoon> robbat2_: ?
+Aug 21 15:08:38 <robbat2_> i already said aye
+Aug 21 15:08:55 <NeddySeagoon> Sorry. Motion carried
+Aug 21 15:09:20 <NeddySeagoon> Secretaries Report https://wiki.gentoo.org/wiki/Foundation:2016_Secretary_Report
+Aug 21 15:10:20 <NeddySeagoon> I guess the members list needs to be pruned in the light of the election?
+Aug 21 15:10:49 <dabbott> NeddySeagoon: we need one more, two to prune
+Aug 21 15:10:50 <NeddySeagoon> Motion To accept the Secretaries Report
+Aug 21 15:10:57 <robbat2_> seconded
+Aug 21 15:10:59 <dabbott> yes
+Aug 21 15:11:01 <NeddySeagoon> Vote
+Aug 21 15:11:06 <NeddySeagoon> Aye
+Aug 21 15:11:06 <antarus> aye
+Aug 21 15:11:07 <robbat2_> aye
+Aug 21 15:11:08 <dabbott> yes
+Aug 21 15:11:14 <SwifT> aye
+Aug 21 15:11:22 <NeddySeagoon> prometheanfire: ?
+Aug 21 15:11:22 <prometheanfire> aye
+Aug 21 15:11:29 <NeddySeagoon> Mantion Carrie
+Aug 21 15:11:33 <NeddySeagoon> +d
+Aug 21 15:12:34 <NeddySeagoon> Rinse and repeat for the Treasurers Report
+Aug 21 15:12:36 <NeddySeagoon> http://dev.gentoo.org/~robbat2/20160821_treasurer_report_FY2016.html
+Aug 21 15:12:48 <prometheanfire> aye
+Aug 21 15:13:05 <NeddySeagoon> This is the first Treasurers Report for two years
+Aug 21 15:13:19 <SwifT> with the remark that I am very glad robbat2_ is doing this (and doing great), aye
+Aug 21 15:13:32 <antarus> yes, thanks to robbat2 for all his efforts here
+Aug 21 15:13:32 <robbat2_> if you don't see 'EOF' at the bottom, refresh
+Aug 21 15:13:37 <dabbott> Thanks robbat2_
+Aug 21 15:14:10 <prometheanfire> ya, made intresting reading :D
+Aug 21 15:14:41 <robbat2_> as of today, this has taken 150+ hours of work
+Aug 21 15:14:47 <antarus> so the report talk about bad practices previously
+Aug 21 15:14:53 <NeddySeagoon> robbat2_: There has been a lot of work put inte that. Thank you. You wentioned that it was still WIP ?
+Aug 21 15:14:56 <antarus> can you perhaps briefly outline the revamped practices?
+Aug 21 15:15:09 <antarus> (I presume we are checking more stuff into the finance git repo, basically?)
+Aug 21 15:15:25 <robbat2_> possibly higher, as I didn't fully account for all of the non-profit accounting I had to learn (last time I did much accounting was 15+ years ago)
+Aug 21 15:15:34 <robbat2_> there are two repos now
+Aug 21 15:15:37 <robbat2_> finances, and foundation
+Aug 21 15:15:54 <robbat2_> finances is just financial records, including the actual double-entry ledgers
+Aug 21 15:16:08 <robbat2_> expense forms, invoices, recipets etc
+Aug 21 15:16:16 <robbat2_> bank statements where available
+Aug 21 15:16:32 <robbat2_> the foundation repo contains other org-critical documentation
+Aug 21 15:16:49 <NeddySeagoon> robbat2_: Is the Report suffciently complete that we can vote to accept it?
+Aug 21 15:16:52 <robbat2_> like incorporation documents, trademark filings, and other other paperwork i have found
+Aug 21 15:17:23 <robbat2_> antarus is right that I should publically document the new best practices
+Aug 21 15:17:45 <robbat2_> i would like to explicitly note for the record that they are provisional financial statements
+Aug 21 15:17:51 <robbat2_> they have NOT been reviewed by the CPA
+Aug 21 15:18:12 <robbat2_> the chart of accounts needs to be updated before that happens
+Aug 21 15:18:25 <NeddySeagoon> robbat2_: That should go into the report then. It will be a public record
+Aug 21 15:19:16 <robbat2_> please give approval as is, with a more final version (including these notes) to follow in a few days
+Aug 21 15:19:29 <NeddySeagoon> ok.
+Aug 21 15:19:50 <robbat2_> they will still be provisional statements, but I need to finish the functional expense breakdown for example
+Aug 21 15:20:09 <NeddySeagoon> Motion to accept the Treasurers Repart as is with changes TBD to be approved at the Septumber meeting
+Aug 21 15:20:09 <robbat2_> and start issuing similar provisional statements for all prior years
+Aug 21 15:20:28 <prometheanfire> sure
+Aug 21 15:20:38 <NeddySeagoon> Vote.
+Aug 21 15:20:41 <antarus> aye
+Aug 21 15:20:42 <robbat2_> aye
+Aug 21 15:20:43 <prometheanfire> aye
+Aug 21 15:20:48 <dabbott> yes
+Aug 21 15:20:49 <SwifT> aye
+Aug 21 15:20:55 <NeddySeagoon> prometheanfire: Thats american for seconded is it :)
+Aug 21 15:20:59 <NeddySeagoon> aye
+Aug 21 15:21:12 <NeddySeagoon> Motion carried
+Aug 21 15:21:25 <NeddySeagoon> Trustee Election
+Aug 21 15:22:17 <NeddySeagoon> David Abbott and Matthew Thode are elected to the board. Congratulations
+Aug 21 15:22:29 <dabbott> Thank you
+Aug 21 15:22:29 <antarus> congrats, and thanks to all the election officials
+Aug 21 15:22:33 <prometheanfire> thanks
+Aug 21 15:23:42 <robbat2_> to that end, I'd like to also announce I intend to step down and NOT stand for re-election in a year's time
+Aug 21 15:24:06 <NeddySeagoon> Thank you to elections for running the election and to jcallen and xaviermiller too. They can still help run the foundation
+Aug 21 15:24:06 <robbat2_> amongst the new trustees, I intend to train a replacement treasurer
+Aug 21 15:24:52 <NeddySeagoon> robbat2_: You will pass on the treaures office too ?
+Aug 21 15:25:19 <robbat2_> yes, with a nearly a full year of training my replacement in that regard
+Aug 21 15:25:34 <robbat2_> much better handoff than last time
+Aug 21 15:25:58 <NeddySeagoon> As I am stepping down, the board needs te elect a new chairman. The chairman must be a board member.
+Aug 21 15:26:19 <NeddySeagoon> Nothing like some forword plannnig robbat2_
+Aug 21 15:26:31 <antarus> :)
+Aug 21 15:26:52 <robbat2_> I would like to suggest the new chairman is an american, and put forward dabbott for that
+Aug 21 15:27:03 <NeddySeagoon> Does the board want to elect a chairman now, or on the ml and comfirm it at the Sept meeting?
+Aug 21 15:27:17 <robbat2_> explicitly to alleviate some of the paperwork troubles I've thus encountered
+Aug 21 15:27:32 <SwifT> if dabbott isn't scared of the job, I second robbat2_'s suggestion
+Aug 21 15:27:36 <NeddySeagoon> dabbott: Are you willing to stand?
+Aug 21 15:27:41 <dabbott> OK
+Aug 21 15:28:01 <robbat2_> you can think about it if you want
+Aug 21 15:28:05 <robbat2_> and tell us for september
+Aug 21 15:28:26 <dabbott> I'm ok with it
+Aug 21 15:28:31 <NeddySeagoon> Everyone else take one step back :)
+Aug 21 15:29:00 <NeddySeagoon> Any other candidates ?
+Aug 21 15:29:37 <NeddySeagoon> dabbott is elected as chairman - unopposed.
+Aug 21 15:29:48 <NeddySeagoon> Congratulations dabbott
+Aug 21 15:30:28 <prometheanfire> :D
+Aug 21 15:30:37 <NeddySeagoon> The Foundation also needs a new President. This is an officers and cand be anyone
+Aug 21 15:31:05 <robbat2_> can you clarify for people how the role of Chairman and President differ?
+Aug 21 15:31:17 <NeddySeagoon> Does the board want to think about it?
+Aug 21 15:31:55 <NeddySeagoon> robbat2_: not without looking at the bylaws and NM statuats.
+Aug 21 15:32:05 <robbat2_> ok, maybe we defer that then
+Aug 21 15:32:11 <prometheanfire> this is new to me, for that reason I'd say we confirm that at the next meeting
+Aug 21 15:32:53 <dabbott> The chairman runs the meeting, the president votes to decide ties
+Aug 21 15:33:04 <NeddySeagoon> Thechairman runs the board. The President runs these meetings, is what sticks in my mind. As an officer, the President does not get a vote
+Aug 21 15:33:10 <robbat2_> the president also has business responsibilies iirc
+Aug 21 15:33:29 <antarus> were you previously both?
+Aug 21 15:34:01 <NeddySeagoon> As its an office. I can stay on for a while if the board wants me.
+Aug 21 15:34:06 <NeddySeagoon> antarus: yes
+Aug 21 15:34:32 <dabbott> NeddySeagoon: for the one year training :)
+Aug 21 15:34:44 <robbat2_> the bylaws do state that the president cannot also be the secretary
+Aug 21 15:34:50 <robbat2_> "Any two (2) or more offices may be held by the same person, except the offices of President and Secretary"
+Aug 21 15:35:01 <NeddySeagoon> well, until the sprin
+Aug 21 15:35:09 <antarus> excellent
+Aug 21 15:35:10 <NeddySeagoon> spring
+Aug 21 15:35:44 <NeddySeagoon> robbat2_: Thats NM separation of duties/responsibilities
+Aug 21 15:36:15 <NeddySeagoon> Anyway, I'm good until the spring.
+Aug 21 15:36:40 <NeddySeagoon> if the board wants me
+Aug 21 15:36:54 <prometheanfire> I'm good with that (seconded if needed)
+Aug 21 15:37:20 <dabbott> NeddySeagoon: Thanks would be a big help
+Aug 21 15:37:31 <SwifT> me too, we can deal with the hand-over then in proper time
+Aug 21 15:37:48 <NeddySeagoon> OK, I'll be here to run the meeings for a while
+Aug 21 15:37:57 <NeddySeagoon> That works SwifT
+Aug 21 15:38:13 <NeddySeagoon> Cleanup
+Aug 21 15:38:25 <NeddySeagoon> Date of Next Meeting - 18 Sept 2016 19:00 UTC
+Aug 21 15:38:32 <NeddySeagoon> Works for me
+Aug 21 15:38:36 <prometheanfire> +1
+Aug 21 15:38:42 <dabbott> I have the logs motions etc
+Aug 21 15:38:49 <antarus> I expect I will be in portland at a wedding that weekend
+Aug 21 15:38:50 <dabbott> Fine here also
+Aug 21 15:38:55 <robbat2_> +1 for sept/18 for me
+Aug 21 15:39:01 <SwifT> should be ok, I land in the morning back home
+Aug 21 15:39:09 <antarus> but I can find a better irc client for my phone ;)
+Aug 21 15:39:17 <antarus> any recommendations for android? :)
+Aug 21 15:39:25 <NeddySeagoon> antarus: do you wont the meeting rearraged?
+Aug 21 15:39:38 <antarus> no
+Aug 21 15:39:42 <NeddySeagoon> antarus: Quasseldroid
+Aug 21 15:39:44 <robbat2_> antarus: AndChat
+Aug 21 15:39:54 <antarus> september is just a busy month for me
+Aug 21 15:40:00 <jmbsvicetto> /usr/local/bin/pidlock /release/bin/copy_buildsync.sh
+Aug 21 15:40:07 <NeddySeagoon> Date of Next Meeting - 18 Sept 2016 19:00 UTC is agreed
+Aug 21 15:40:13 <prometheanfire> antarus: hermes
+Aug 21 15:40:15 <robbat2_> jmbsvicetto: i don't think that helps trustees ;-)
+Aug 21 15:40:24 <NeddySeagoon> Any other business ...
+Aug 21 15:40:30 <robbat2_> yes, I have AoB
+Aug 21 15:40:34 <prometheanfire> recomended reading?
+Aug 21 15:40:46 <NeddySeagoon> We need to discuss avenj
+Aug 21 15:41:06 <robbat2_> AoB: process improvements in how we're approval logo usage; it's not clear who the new shirt vendor is blocking on
+Aug 21 15:41:10 <NeddySeagoon> robbat2_: You go first
+Aug 21 15:41:31 <robbat2_> as the board, we approved them provisionally to somebody confirming their logo ratios/colors/fonts
+Aug 21 15:41:55 <robbat2_> but we don't have anybody that has taken that role to confirm them
+Aug 21 15:42:00 <robbat2_> and they are still waiting on us for that
+Aug 21 15:42:23 <jmbsvicetto> apologies. I don't know how that paste got through
+Aug 21 15:42:39 <robbat2_> i would like us to advertise on -dev/-nfp/-project for some devs that want to approve/reject logos
+Aug 21 15:42:40 <NeddySeagoon> robbat2_: we were waiting for approval of the colours from al3i (sp)
+Aug 21 15:42:51 <robbat2_> because a3li says he's very short on time
+Aug 21 15:43:16 <antarus> I would do this job, but its unclear what the ramifications are (if any)
+Aug 21 15:43:18 <dabbott> He seems to want to approve before he adds them to the offical page on g.o
+Aug 21 15:43:36 * antarus is not a designer
+Aug 21 15:43:48 <robbat2_> antarus: the main ramification is by improving something you allow future use of it if something is wrong
+Aug 21 15:43:54 <robbat2_> unless we issue/require a correction
+Aug 21 15:44:01 <NeddySeagoon> They are printers inks ... lets not get hung up on pantone shades
+Aug 21 15:44:11 <prometheanfire> I prefer ascii tables
+Aug 21 15:44:11 <robbat2_> I think if there is a dev or user that's a designer, they would be well suited to it
+Aug 21 15:44:18 <dabbott> sping would be good for the job if he wanted to help
+Aug 21 15:44:28 <robbat2_> font & ratios are more relevant than the exact colors
+Aug 21 15:44:33 <antarus> so action is to email the list(s)?
+Aug 21 15:44:47 <robbat2_> unless there are objects, email the lists, get people to form a group
+Aug 21 15:44:50 <robbat2_> *objections
+Aug 21 15:45:01 <NeddySeagoon> robbat2_: make the post. If there is no response in a week grant permission
+Aug 21 15:45:16 <robbat2_> that's good with me :-)
+Aug 21 15:45:32 <prometheanfire> sgtm
+Aug 21 15:45:35 <antarus> sgtm
+Aug 21 15:45:45 <dabbott> sgtm
+Aug 21 15:46:00 <robbat2_> NeddySeagoon: your AoB
+Aug 21 15:46:06 <NeddySeagoon> http://www.michaudfuneralhomeandcrematorium.com/obituaries/Jonathan-Portnoy?obId=1031720
+Aug 21 15:46:53 <NeddySeagoon> Thats avenj almost a founder member.
+Aug 21 15:47:24 <robbat2_> he joined gentoo offically 2002/Dec/07 per LDAP
+Aug 21 15:47:36 <NeddySeagoon> On the ml 3 trustess, approved a $500 donation to the perl fondation
+Aug 21 15:47:53 <robbat2_> sgtm
+Aug 21 15:47:56 <prometheanfire> +1
+Aug 21 15:48:00 <antarus> aye
+Aug 21 15:48:04 <dabbott> Yes
+Aug 21 15:48:05 <SwifT> yeah, he was a long-time gentoo user/developer and quite active on irc. Was shocked to hear his passing :(
+Aug 21 15:48:08 <SwifT> aye
+Aug 21 15:48:09 <NeddySeagoon> I'm not a trustee, so I don't get a vote
+Aug 21 15:48:24 <robbat2_> did we publically post our policy about devs/family-of-dev passing away (from the last time this happened)
+Aug 21 15:48:47 <NeddySeagoon> Motion carried. robbat2_ can you make it happn please
+Aug 21 15:49:06 <NeddySeagoon> robbat2_: I don't recall
+Aug 21 15:49:20 <robbat2_> i will make the donation
+Aug 21 15:49:35 <NeddySeagoon> Thank you
+Aug 21 15:49:38 <robbat2_> (action item: treasurer/robbat2 donate $500 to perl foundation, in memory of avenj)
+Aug 21 15:50:10 <antarus> its not on the wiki, we can have it added
+Aug 21 15:50:18 <NeddySeagoon> Any more other business
+Aug 21 15:50:21 <antarus> (the policy I mean)
+Aug 21 15:50:38 <robbat2_> (action item: add dev condolences policy to wiki, from alias)
+Aug 21 15:50:47 <antarus> robbat2_: did you want to talk about cap360 or talk after the AGM?
+Aug 21 15:51:01 <robbat2_> i can mention it now
+Aug 21 15:51:06 <robbat2_> but it's quick at this point
+Aug 21 15:51:21 <robbat2_> after much more talking to the bank, they have asked for 3 specific forms, signed by all trustees
+Aug 21 15:51:27 <robbat2_> for the american trustees, they also need your SSN
+Aug 21 15:51:51 <robbat2_> we'll have to have the New mexico records updated to add prometheanfire first
+Aug 21 15:51:58 <robbat2_> and I'm hoping
+Aug 21 15:52:10 <robbat2_> if prometheanfire will agree, that he can go in person to his local CapitalOne branch
+Aug 21 15:52:16 <robbat2_> since finally we have a trustee near a branch :-)
+Aug 21 15:52:17 <prometheanfire> ya, I can do that
+Aug 21 15:52:21 <antarus> there is also a capitalone 'cafe' in SF
+Aug 21 15:52:25 <dabbott> That would be huge :)
+Aug 21 15:52:29 <prometheanfire> I just have a few things to learn about what needs to be done
+Aug 21 15:52:30 <antarus> I'm unsure how useful that branch is
+Aug 21 15:52:32 <antarus> ;)
+Aug 21 15:52:48 <robbat2_> antarus: from the phone call I had, it probably wouldn't be
+Aug 21 15:52:55 * antarus expected as much
+Aug 21 15:52:57 <robbat2_> other than for you to go and prove you exist
+Aug 21 15:52:57 <prometheanfire> robbat2_: was I the person you were talking about training?
+Aug 21 15:53:08 <robbat2_> prometheanfire: not that I recall
+Aug 21 15:53:08 <NeddySeagoon> hehe
+Aug 21 15:53:10 <prometheanfire> k
+Aug 21 15:53:22 * prometheanfire doesn't have much/any finance background
+Aug 21 15:53:33 <antarus> but he is a fast learner! :)
+Aug 21 15:53:36 <prometheanfire> lol
+Aug 21 15:53:39 <robbat2_> i don't think any of us do
+Aug 21 15:53:41 <dabbott> I can update the NM records
+Aug 21 15:55:11 <dabbott> Can all of you see this https://portal.sos.state.nm.us/BFS/online/CorporationBusinessSearch/CorporationBusinessInformation?businessID=214657&previouspage=DB
+Aug 21 15:55:30 <NeddySeagoon> yes
+Aug 21 15:55:32 <prometheanfire> yes
+Aug 21 15:55:34 <robbat2_> prometheanfire: can you please send your mailing address & phone number to the mail alias, in 15 mins when it's updated
+Aug 21 15:55:38 <dabbott> not sure if you have to log in or not, they changed the site again
+Aug 21 15:55:39 <antarus> yes
+Aug 21 15:56:20 <prometheanfire> robbat2_: ok, which alias?
+Aug 21 15:56:33 <robbat2_> email@example.com
+Aug 21 15:56:40 <prometheanfire> k
+Aug 21 15:57:10 <robbat2_> SwifT: offchance do you have any accounting experience?
+Aug 21 15:57:11 <NeddySeagoon> prometheanfire: we all have one anothers contact details. So we should all send details so prometheanfire has them oll
+Aug 21 15:57:21 <robbat2_> yeah, re-sending isn't a bad idea
+Aug 21 15:57:32 <dabbott> robbat2_: add Matthew as a director, and keep Roy also for now
+Aug 21 15:57:54 <SwifT> robbat2_: just a slight bit - i'm self-employed as a side-job and do my own accounting
+Aug 21 15:57:55 <NeddySeagoon> dabbott: I'm no long a director
+Aug 21 15:58:02 <NeddySeagoon> longer*
+Aug 21 15:58:13 <prometheanfire> robbat2_: ok, let me know when the aliases are updated
+Aug 21 15:58:15 <dabbott> Should we add a mailing address too
+Aug 21 15:58:29 <NeddySeagoon> dabbott: yes.
+Aug 21 15:58:30 <robbat2_> prometheanfire: i'm literally just waiting for the cronjob to fire
+Aug 21 15:58:45 <robbat2_> mailing address: based on how we may have missed stuff with wayne chew before
+Aug 21 15:58:57 <robbat2_> I know it'll cost us money, but can we get a paid mail-to-scan service?
+Aug 21 15:59:10 <NeddySeagoon> I have a few odds and ends as part of the handover. Its not urgent.
+Aug 21 15:59:12 <dabbott> Lets do it
+Aug 21 16:00:00 <dabbott> SwifT: should I add you as a director
+Aug 21 16:00:01 <prometheanfire> robbat2_: those aren't too bad, I have a coworker who uses one
+Aug 21 16:00:06 <NeddySeagoon> antarus: prometheanfire SwifT ? paid mail-to-scan service?
+Aug 21 16:00:11 <prometheanfire> +1
+Aug 21 16:00:16 <antarus> I would like to see a proposal
+Aug 21 16:00:22 <antarus> but I suspect the cost is minimal
+Aug 21 16:00:25 <robbat2_> ok, i'll write up a formal proposal
+Aug 21 16:00:33 <prometheanfire> bring it up in sept?
+Aug 21 16:00:43 <antarus> I'm happy to approval over email if you want it earlier
+Aug 21 16:00:48 <dabbott> antarus: can I add you as a director ?
+Aug 21 16:00:49 <SwifT> dabbott: if it needs to be a US resident, then no - otherwise sure
+Aug 21 16:00:52 <antarus> dabbott: you may
+Aug 21 16:01:01 <antarus> curious though
+Aug 21 16:01:01 <robbat2_> prometheanfire: can you get any recommendations from your co-worker?
+Aug 21 16:01:02 <dabbott> OK great
+Aug 21 16:01:08 <antarus> I move around a lot
+Aug 21 16:01:13 <antarus> am I required to keep a current address on file?
+Aug 21 16:01:16 <SwifT> mail-to-scan, that's like a PO box where everything sent to it is scanned and e-mailed?
+Aug 21 16:01:19 <prometheanfire> robbat2_: sure, I'll bug him now, he's in portugal atm I think
+Aug 21 16:01:37 <antarus> (just as a note, so I know to update paperwork)
+Aug 21 16:01:51 <dabbott> antarus: I need an address to put on the form
+Aug 21 16:02:33 <NeddySeagoon> Any more Any other business?
+Aug 21 16:02:52 <NeddySeagoon> Responsibilities
+Aug 21 16:03:11 <antarus> dabbott: right, its moreso on me to update when I move (which tends to be every 12 months ;p)
+Aug 21 16:03:16 <NeddySeagoon> dabbott: You may mont want to be sec and chairman
+Aug 21 16:03:17 <antarus> I will mail my information to the alias
+Aug 21 16:03:34 <dabbott> antarus: thanks
+Aug 21 16:03:51 <dabbott> I will do the log, motion and minutes
+Aug 21 16:03:56 <robbat2_> fyi the cronjob fired now
+Aug 21 16:04:05 <NeddySeagoon> dabbott: thank you
+Aug 21 16:04:16 <prometheanfire> k
+Aug 21 16:04:16 <NeddySeagoon> Open Floor
+Aug 21 16:04:20 <robbat2_> (action item: robin to file proposal for business mail forwarding, approval via email)
+Aug 21 16:04:33 * NeddySeagoon gets to keep the gavel :)
+Aug 21 16:04:50 <prometheanfire> for now :P
+Aug 21 16:05:00 <kensington> thanks to everyone involved in getting foundation affairs back in good order
+Aug 21 16:05:05 * NeddySeagoon bangs the gavel to close the meeting
diff --git a/motions/2016_motions.txt b/motions/2016_motions.txt
index 98d5255..416a721 100644
@@ -3,3 +3,8 @@
2016/6/19 Aaron Sam Jorna (wraeth) Membership Application | Accepted
2016/6/19 Alfredo Tupone (tupone) Membership Application | Accepted
2016/6/19 Amy Winston (amynka) Membership Application | Accepted
+2016/8/21 Presidents Report | Accepted
+2016/8/21 Secretary Report | Accepted
+2016/8/21 Treasure Report | Accepted
+2016/8/21 New Chairman will be dabbott | Accepted
+2016/8/21 Donate $500 to Perl foundation in memory of Jonathan Portnoy (avenj) | Approved