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+18:36 * NeddySeagoon bangs the gavel to call the 2011 AGM to order
+18:36 <@NeddySeagoon> roll call
+18:37 <@dabbott> present
+18:37 <@robbat2|na> present
+18:37 <@quantumsummers> here
+18:37 <@NeddySeagoon> rich0, said he may not be able to attend, so lets start
+18:37 <@quantumsummers> ok
+18:38 <@NeddySeagoon> The presidents report is at I'll allow a minute or so for reading
+18:41 <@quantumsummers> Motion: Approve NeddySeagoon's Presidents Report. Nice job Roy, well done.
+18:41 <@robbat2|na> Seconded
+18:41 <@NeddySeagoon> thanks quantumsummers
+18:41 <@NeddySeagoon> vote
+18:41 <@NeddySeagoon> Aye
+18:41 <@robbat2|na> Aye
+18:41 <@dabbott> Yes
+18:42 <@NeddySeagoon> quantumsummers, ?
+18:42 <@quantumsummers> aye
+18:42 <@NeddySeagoon> Motion carried.
+18:42 <@NeddySeagoon> quantumsummers, Are you ready with the Secretaries report ?
+18:42 <@quantumsummers> I have emailed my Secretary's report. Have not had a chance to xml it yet.
+18:43 * NeddySeagoon checks mail
+18:43 <@quantumsummers> further, I am on a machine where I have no keys. So, if someone wants to place it in your webspace, it would be appreciated
+18:43 <@quantumsummers> I think it may need to be text-wrapped
+18:44 <@NeddySeagoon> quantumsummers, can you pastebin it please for the wider readership
+18:44 <@quantumsummers> sure
+18:45 <@quantumsummers>
+18:46 <@quantumsummers> format is not too nice
+18:46 <@quantumsummers> let me see if I can clean it up a bit
+18:46 <@robbat2|na> s/None with NW/None with NM/
+18:46 <@quantumsummers> yes, thanks robbat2|na
+18:47 <@dabbott>
+18:47 <@quantumsummers> thanks dabbott that is much better
+18:48 <@NeddySeagoon> quantumsummers, It looks pretty comprehensive. I move to adopt the content of the Secretaries report
+18:48 <@robbat2|na> "Consider filing for operations in the state of Missouri." I have a question
+18:48 <@robbat2|na> what happens to any mail that would presently go to our address of record?
+18:49 <@NeddySeagoon> it will be forwarded - probably to Josh whichis something we need to fix
+18:49 <@robbat2|na> ok
+18:49 <@quantumsummers> the goal is to get the mail, period. So, we will need to adjust the NM address.
+18:49 <@robbat2|na> yes
+18:49 <@robbat2|na> along with filing the update paperwork for NM
+18:50 <@quantumsummers> exactly
+18:50 <@NeddySeagoon> yes - we can do that now the election is over
+18:50 <@robbat2|na> no other questions. i second to adopt the content.
+18:50 <@quantumsummers> the MO registration is for convenience, and does not effect our NM sitation
+18:51 <@NeddySeagoon> Apparenty, NM wanted routine filings first and updates separately later
+18:51 <@quantumsummers> further, I volunteer my POBox for gentoo usage
+18:51 <@quantumsummers> NeddySeagoon: that is correct, Josh and I talked about it (and since each one is $10 we thought we should wait until things settled)
+18:51 <@NeddySeagoon> Vote to accept the content of the Secretaries report please
+18:52 <@dabbott> yes
+18:52 <@NeddySeagoon> yes
+18:52 <@robbat2|na> aye
+18:52 <@quantumsummers> yes
+18:52 <@quantumsummers> one note
+18:52 <@NeddySeagoon> Motion Carried. It needs to be XMLified for the commit
+18:53 <@NeddySeagoon> quantumsummers, swap hats ... The treasuers report please
+18:53 <@quantumsummers> I have another meeting on the 18th with my CPA who has talked informally with the IRS regarding the situation (annonymously)
+18:53 <@dabbott> I can do that and sent it to quantumsummers
+18:53 <@quantumsummers> thank you dabbott, if you don't mind I appreciate it
+18:54 <@NeddySeagoon> quantumsummers, you want to hold it over to the next meeting ?
+18:54 <@quantumsummers> I note in the Sec report that the Treasurers report is pending
+18:54 <@NeddySeagoon> ok
+18:54 <@NeddySeagoon> Next meeting then
+18:54 <@quantumsummers> I can work on it next week, I need the latest statement
+18:54 <@quantumsummers> from cap1, that is
+18:54 <@quantumsummers> final note from me:
+18:55 <@quantumsummers> in conversations, the CPAs that I have spoken with are fully confident that we will have no real issue obtaining proper status, and they estimate 8 months from filing date for finalization
+18:56 <@NeddySeagoon> Thanks. We just have to find the IRS fees and CPA fees then :)
+18:56 <@quantumsummers> Once I have the meeting on the 18th, I will prepare the submission to the board. Should take a week.
+18:56 <@quantumsummers> I have bids from 2 firms, still waiting on 2 more
+18:56 <@NeddySeagoon> quantumsummers, sounds like things are moving at last ... well done
+18:57 <@dabbott> thanks quantumsummers :)
+18:57 <@quantumsummers> nice thing, once we get settled, it will take <30 days to get the app submitted
+18:57 <@NeddySeagoon> Agenda Item 3 Trustee Election Results
+18:57 <@quantumsummers> further, that will be easy to parallelize with the 990s
+18:57 <@quantumsummers> please continue
+18:58 <@NeddySeagoon> robbat2 and quantumsummers were reelected for a further 2 year term
+18:58 * quantumsummers thanks the electorate.
+18:58 <@NeddySeagoon> rich0 filled the seat vacated by tsunam
+18:59 <@NeddySeagoon> I would like to propose a vote of thanks to tsunam for the work he put in over the last 3 years
+18:59 <@quantumsummers> seconded
+18:59 <@NeddySeagoon> Vote
+18:59 <@robbat2|na> aye
+18:59 <@NeddySeagoon> Aye
+18:59 <@quantumsummers> aye
+18:59 <@dabbott> yes yes
+18:59 <@NeddySeagoon> Carried
+19:00 <@NeddySeagoon> And welcome rich0 to te team
+19:00 <@NeddySeagoon> That covers item 4 too
+19:00 <@quantumsummers> Welcome Mr. Freeman, glad to have you.
+19:01 <@NeddySeagoon> Agenda Item 5 Trustee Meeting Calendar
+19:02 <@NeddySeagoon> The proposal is to carry on with the routine we have settled into. I may have an issue with June 17 as my wife wants us to be away around then
+19:02 <@NeddySeagoon> June 19*
+19:03 <@NeddySeagoon> Do we need to make any changes right now ?
+19:03 <@robbat2|na> my calender for the rest of 2011 fits with the proposed dates
+19:03 <@NeddySeagoon> robbat2|na, thats as good as it gets
+19:03 <@dabbott> dates are fine by me
+19:03 <@NeddySeagoon> quantumsummers, ?
+19:04 <@quantumsummers> looking
+19:05 <@quantumsummers> those dates look fine
+19:05 <@NeddySeagoon> I propose we adopt the meetings calander then
+19:05 <@dabbott> seconded
+19:06 <@NeddySeagoon> Independence Day and Thanksgiving are avoided
+19:06 <@NeddySeagoon> Vote please
+19:06 <@robbat2|na> aye
+19:06 <@NeddySeagoon> Aye
+19:06 <@dabbott> yes
+19:06 <@quantumsummers> aye
+19:06 <@NeddySeagoon> Motion Carried
+19:06 <@quantumsummers> One thing:
+19:07 <@quantumsummers> I do think we should move the AGM to follow the end of our fiscal year next year
+19:07 <@quantumsummers> I think it would simplify certain reporting requirements
+19:07 <@quantumsummers> i.e. the treasurers report would be the annual tax statements + other related info
+19:08 <@quantumsummers> we can discuss this at another time, its not a big deal.
+19:08 <@NeddySeagoon> quantumsummers, I was wondering about that. The April date comes from holding the meeting in 2008 as soon as the elections were in, as several years had been missed
+19:08 <@NeddySeagoon> Its been annual ever since
+19:08 <@quantumsummers> it would be nice to simplify reporting to include the mandated annual reports and publish those in the AGM
+19:09 <@quantumsummers> I see. Just a suggestion. :)
+19:09 <@NeddySeagoon> Agreed. That would make either July or Aug the AGM then ?
+19:09 <@dabbott> What month May ?
+19:09 <@quantumsummers> Fiscal year end is June
+19:09 <@dabbott> ok so July
+19:09 <@quantumsummers> Our filing deadline is Nov 15th
+19:10 <@quantumsummers> anytime in there should be fine
+19:10 <@quantumsummers> Might be easier on the future Treasurer to do Aug.
+19:10 <@NeddySeagoon> We are allowed 13 months between AGMs by law, so we can slip it a month per year
+19:11 <@robbat2|na> but nothing says you can't have more than one in a calendar year
+19:11 <@NeddySeagoon> robbat2|na, true
+19:11 <@quantumsummers> that can easily account for time required to summarize the financials if we choose the Aug date.
+19:11 <@dabbott> :)
+19:11 <@NeddySeagoon> quantumsummers, We will need an interim meeting then.
+19:12 <@robbat2|na> August is a little busy for me w/ 3 conferences (that don't conflict with the proposed meeting date), but no other objections
+19:12 <@quantumsummers> hmm, well Sept, Oct or Nov work too
+19:12 <@robbat2|na> keep it proposed as August
+19:12 <@dabbott> Motion: Add second AGM Sept 18
+19:12 <@NeddySeagoon> Agenda Item 6 AoB
+19:12 <@NeddySeagoon> I have an iyem ot two
+19:12 <@NeddySeagoon> item*
+19:13 <@quantumsummers> ok. i second dabbott's motion
+19:13 <@quantumsummers> to add the interim AGM in Sept
+19:13 <@quantumsummers> err, AUG
+19:13 <@NeddySeagoon> This year only - yes ?
+19:13 <@quantumsummers> yes.
+19:13 <@NeddySeagoon> Vote
+19:13 <@NeddySeagoon> Aye
+19:13 <@robbat2|na> aye
+19:13 <@dabbott> yes
+19:14 <@quantumsummers> aye for August
+19:14 <@NeddySeagoon> Motion Carried
+19:14 <@NeddySeagoon> Agenda Item 6 AoB
+19:14 <@quantumsummers> then 2012 meeting will be in Aug.
+19:14 <@quantumsummers> sorry :D
+19:14 <@quantumsummers> NeddySeagoon: sir, please continue
+19:14 <@NeddySeagoon> DVDs for Linux-Tag Can we vote on this please as time is short
+19:15 <@NeddySeagoon> Proposal to suppoy 100 DVDs
+19:15 <@quantumsummers> Motion: fund ^
+19:15 <@dabbott> Motion: Fund DVDs for Linux-Tag
+19:15 <@robbat2|na> is 100 going to be enough?
+19:15 <@NeddySeagoon> robbat2|na, The estimate was 50-100
+19:16 <@dabbott> a3li: ^
+19:16 <@quantumsummers> if we went with usb drives we could purchase a larger number of them ... though they are several orders of magnitude more money
+19:16 <@NeddySeagoon> We need to do the experiment to see what the waste (if any) is like
+19:16 <@robbat2|na> We did 50 at SCALE, and LinuxTag is larger than SCALE
+19:16 <@robbat2|na> by a lot
+19:16 <@quantumsummers> I would be happy with 200
+19:16 <@dabbott> yes 200 is fine
+19:16 <+a3li> if you are willing to provide 200, I'm of course happy about that
+19:17 <@quantumsummers> or more really, but likely not more than 500
+19:17 <@robbat2|na> what other events do we have this year for potential wastage to get used up?
+19:17 <+a3li> 100 is what we handed out at least last year
+19:17 <@quantumsummers> linuxcon is this year.
+19:17 <+a3li> froscon, CCC camp, 28c3
+19:17 <@robbat2|na> (in EU, to avoid shipping)
+19:17 <@NeddySeagoon> OK - quantity 200
+19:17 <@quantumsummers> in Vancouver :)
+19:17 <@quantumsummers> ok... 200 second that motion
+19:17 <+a3li> we can arrange for storage with the other EU promo material
+19:18 <@NeddySeagoon> If the Foundation going to place the order or refund a3li ?
+19:18 <@quantumsummers> a3li: you are happy with 200? I know a few devs that could take some to local events in EU
+19:18 <+a3li> quantumsummers: I am
+19:18 <+a3li> NeddySeagoon: I do not have that kind of petty cash
+19:18 <@quantumsummers> good question. It should be easy enough for me to pay
+19:19 <@quantumsummers> we need a stinkin card'
+19:19 <@NeddySeagoon> Motion to purchase 200 DVDs for use in europe
+19:19 <@quantumsummers> seconded
+19:19 <@NeddySeagoon> Vote please
+19:19 <@dabbott> quantumsummers:
+19:19 <@quantumsummers> aye
+19:19 <@robbat2|na> aye
+19:19 <@NeddySeagoon> Aye
+19:19 <@dabbott> yes
+19:19 <@NeddySeagoon> Motion Carried
+19:20 <@quantumsummers> dabbott which arch should I choose, 100 of each?
+19:20 <@NeddySeagoon> quantumsummers, can you place the order soonest please
+19:20 <@quantumsummers> the 32bit is the hybrid right?
+19:20 <@quantumsummers> NeddySeagoon: I can do it on Monday, no problem
+19:20 <+a3li> dabbott: 10.2 doesn't sound right
+19:20 <@NeddySeagoon> Its 11.1
+19:20 <@robbat2|na> confirm w/ linuxpusher to be sure, but I think it's the hybrid
+19:20 <@quantumsummers> a3li: where do I ship them? (email me)
+19:20 <@quantumsummers> kk, I will confirm
+19:20 <+a3li> quantumsummers: check your inbox
+19:20 <+a3li> quantumsummers: (already sent)
+19:21 <@quantumsummers> thanks
+19:21 <@quantumsummers> so we are looking at ~$550
+19:21 <@quantumsummers> not bad really
+19:21 <@NeddySeagoon> a3li, Does linuxpusher have artwork ?
+19:21 <@robbat2|na> re LinuxCon North America, i don't know if they have community booths, but I can make inquiries via my connections if we want, but I can't man a booth on my own
+19:21 <+a3li> NeddySeagoon: he has a 11 cd label for the actual CD
+19:21 <@dabbott> quantumsummers: double check with klavs he responds fast
+19:21 <@NeddySeagoon> a3lifine
+19:22 <@NeddySeagoon> a3li fine
+19:22 <@quantumsummers> ok
+19:22 <+a3li> I understand that he does some outer casing as well?
+19:22 <+a3li> for that there is no artwork yet
+19:22 <+a3li> or is it just plain white paper sleeves?
+19:23 <@NeddySeagoon> a3li, to keep the shipping weight down its DVDs and sleeves
+19:23 <+likewhoa> guys we have an 11.1 with gnome3,2.6.38 and latest kde-4.6.2 why not burn those and hand them out or is that still a no go since gnome3 from overlay?
+19:24 <+a3li> NeddySeagoon: so paper or plastic? and printed or not?
+19:24 <@NeddySeagoon> likewhoa, How well tested is it ?
+19:24 <@quantumsummers> robbat2|na: I would love to attend. I am considering submitting a paper anyway
+19:24 <@dabbott> from klavs
+19:24 <@dabbott> I'll package the 100 DVD's on a spindle - and put the 100 CD-pockets
+19:24 <@dabbott> in the package if that's ok?
+19:24 <@NeddySeagoon> a3li, Not sure
+19:24 <+likewhoa> NeddySeagoon: looks solid to me but i am going to refine it tonight
+19:25 <+a3li> dabbott: I guess I'll ask for clarification then
+19:25 <@NeddySeagoon> likewhoa, it would raise false expectaions, so I'm not keen to put gnome3 out yet
+19:25 <+likewhoa> only problem i found which i am going to file a bug about is the 'power management' section in kde is empty but since suspend/hibernate was turned off it shouldn't matter
+19:26 <@NeddySeagoon> likewhoa, ~arch is ok - we should show Gentoo off as best we can
+19:26 <+likewhoa> NeddySeagoon: understood, when are you planning to purchase the dvds?
+19:26 <@quantumsummers> Monday I believe
+19:26 <@dabbott> Monday so they get them in time :)
+19:26 <+likewhoa> ok that doesn't give me enough time to update 11.0 then
+19:27 <@robbat2|na> i think go with 11.0 then
+19:27 <@quantumsummers> fine by me
+19:27 <@NeddySeagoon> likewhoa, we don't want to squeeze production and pat for express frieght
+19:27 <@dabbott> 11.0 is solid likewhoa ++
+19:27 <+likewhoa> robbat2|na: btw how are the stat downloads on mirrors?
+19:27 <@robbat2|na> likewhoa, i can get you stats for bouncer only
+19:28 <+likewhoa> i just been watching torrents robbat2|na
+19:28 <@NeddySeagoon> The otherthing I had was the request for funding for MIPS boxes. Please read the email traffic
+19:28 <+a3li> while asking for details, should I inform klavs about the increased qty or will you do that?
+19:29 <@dabbott> a3li: go ahead and tell him what you want
+19:29 <@quantumsummers> a3li: I have not received your email
+19:29 <@NeddySeagoon> A single point of contact would be good
+19:29 <@NeddySeagoon> We don't want klavs hearing different things from different people
+19:30 <@NeddySeagoon> quantumsummers, it was sent days ago
+19:30 <@dabbott> livedvd-x86-amd64-32ul-11.0.iso < I think this is the one you want
+19:30 <+a3li> quantumsummers: the address is in my first email
+19:30 <@quantumsummers> oh, heh
+19:30 <@quantumsummers> :D
+19:30 <+likewhoa> yea the hybrid one will be good for everyone
+19:30 <@quantumsummers> cool
+19:31 <@quantumsummers> NeddySeagoon: anymore AoB?
+19:32 <@dabbott> sorry NeddySeagoon the mips box
+19:32 <@NeddySeagoon> quantumsummers, Will you be our single point of contact with klavs please, since you will be placing the order
+19:32 <@quantumsummers> I can do that, NeddySeagoon
+19:32 <+a3li> NeddySeagoon: do you imply that I shall not send email?
+19:32 <@NeddySeagoon> quantumsummers, just to remind everyone to read emails on the request for MIPS boxes
+19:32 <@robbat2|na> the MIPS box bit should be a public bug (as text), but i have no objections, since the SWARM boards are good and mattst88 has them already
+19:33 <@quantumsummers> a3li: go ahead and email with the quantity
+19:33 <@quantumsummers> I will followup
+19:33 <+a3li> kk
+19:33 <@quantumsummers> make sure to CC trustees
+19:33 <@NeddySeagoon> a3li, not directly to klavs please. quantumsummers can collect the info and passit all on with the order
+19:33 <@quantumsummers> ah, very well
+19:34 <@NeddySeagoon> a3li, it avoids scewups
+19:34 <@quantumsummers> no prob
+19:34 <@quantumsummers> as long as I don't screw it up :D
+19:34 <@NeddySeagoon> quantumsummers, heh
+19:34 <+a3li> so, please ask what is printed. only media labels? or also case/sleeve/whatever labels?
+19:34 <@quantumsummers> a3li: sure
+19:35 <@quantumsummers> sounds like its just the dvds
+19:35 <@NeddySeagoon> quantumsummers, do you have any AoB ?
+19:35 <@quantumsummers> nope
+19:35 <@quantumsummers> for once :)
+19:35 <@NeddySeagoon> dabbott, any AoB ?
+19:36 <@dabbott> no
+19:36 <@NeddySeagoon> robbat2|na, your turn
+19:36 <@robbat2|na> no AoB from me, the StartSSL stuff is on the bug & mail alias
+19:36 <@NeddySeagoon> robbat2|na, yep, I saw it on the alias
+19:36 <@quantumsummers> that is a nice deal
+19:36 <@NeddySeagoon> Agenda Item 7 Open floor
+19:36 <@quantumsummers> and for the record
+19:37 <@quantumsummers> the ads system can accommodate varying values
+19:37 <@quantumsummers> in a randomly equitable manner
+19:37 * quantumsummers done
+19:37 <@quantumsummers> Any open floor?
+19:37 * quantumsummers is a tad surprised
+19:38 * NeddySeagoon bangs the gavel to close the AGM