path: root/2016/meeting-20160327-log.txt

Mar 27 14:53:46 *	NeddySeagoon polishes the virtual gavel with Annie Sloan light wax
Mar 27 14:54:21 <robbat2>	hmm, i think the power supply on my speakers is dying; the blue LED is totally fading and there's almost no sound coming out
Mar 27 14:55:42 <SwifT>	your LEDs have sound?
Mar 27 14:55:58 <robbat2>	from the speaker, not the LED
Mar 27 14:57:20 <robbat2>	wonder if there is somewhere I can buy a new 12VAC supply today
Mar 27 14:57:58 <robbat2>	or i should finally replace the units with something nicer
Mar 27 14:58:20 <robbat2>	~15 year old creative speakers that I was re-gifted
Mar 27 14:59:10 <dabbott>	robbat2: I have the bose desktop https://www.bose.com/en_us/products/speakers/stereo_speakers/companion-2-series-iii-multimedia-speaker-system.html#v=companion2_black?srccode=cii_17588969&cpncode=37-173665321-2&perfsourceid=MC113165&src=K22350
Mar 27 14:59:20 <dabbott>	you can find them on sale
Mar 27 14:59:55 <robbat2>	these are the first generation creative gigaworks T20
Mar 27 15:01:02 <robbat2>	anyway, meeting time
Mar 27 15:01:12 <SwifT>	yup
Mar 27 15:01:49 *	NeddySeagoon bangs the gavel to open the March meeting of the Gentoo Foundation trustees. 
Mar 27 15:01:58 <NeddySeagoon>	Oops ... late
Mar 27 15:02:22 <NeddySeagoon>	Roll Call SwifT robbat2 dabbott 
Mar 27 15:02:26 <robbat2>	present
Mar 27 15:02:27 <dabbott>	present
Mar 27 15:02:30 <SwifT>	present
Mar 27 15:02:34 <SwifT>	  present
Mar 27 15:02:45 <NeddySeagoon>	We have a quorum ... lets start
Mar 27 15:02:50 <robbat2>	doe he count twice for quorum?
Mar 27 15:02:58 <NeddySeagoon>	Who is logging the meeting - dabbot, its always you
Mar 27 15:03:00 <dabbott>	I am logging
Mar 27 15:03:28 <NeddySeagoon>	robbat2: We have 4 ... we only need 3
Mar 27 15:03:43 <robbat2>	yes I know, just joking ;-)
Mar 27 15:04:01 <NeddySeagoon>	Activity Tracker ...
Mar 27 15:04:41 <robbat2>	we need to finish the renewal of the logo trademark
Mar 27 15:04:45 <NeddySeagoon>	IRS Return 990 	Nov-2014   due Nov-2015  is that right ?
Mar 27 15:04:55 <robbat2>	it's overdue, and I need to talk about it in old business
Mar 27 15:05:13 <dabbott>	All I see is the Gentoo logo trademark
Mar 27 15:05:15 <NeddySeagoon>	Everything else looks OK
Mar 27 15:05:46 <NeddySeagoon>	robbat2  Your bit Treasurer handover status 
Mar 27 15:06:22 <robbat2>	so what i've been trying to do the last month, without much success, is finding a US tax accountant here in vancouver to handle our status
Mar 27 15:06:37 <robbat2>	there's plenty that do personal returns, or large corporations
Mar 27 15:06:51 <robbat2>	but the closest I got was a firm that wanted a min of $5k to do it
Mar 27 15:07:02 <NeddySeagoon>	Matt never passed on the CPA details?
Mar 27 15:07:18 <robbat2>	also ran into a problem that it needs to be filed by somebody with an SSN (which I logically don't have)
Mar 27 15:07:21 <robbat2>	no, he never did
Mar 27 15:07:33 <robbat2>	hence doing that part from scratch :-(
Mar 27 15:07:45 <NeddySeagoon>	taht menas dabbott on Alex then 
Mar 27 15:07:56 <NeddySeagoon>	that means ..
Mar 27 15:08:01 <robbat2>	dabbott: you mentioned you helped some org local to you with paypal problems, do you have a CPA contact as well?
Mar 27 15:08:34 <dabbott>	I moved from there :(
Mar 27 15:08:50 <dabbott>	I don't know anyone local
Mar 27 15:08:50 <robbat2>	and I don't suppose that last CPA was very tech-savvy?
Mar 27 15:09:25 <dabbott>	yea just a general tax person, it was simple
Mar 27 15:09:26 <NeddySeagoon>	Should we ask Wayn Chew?
Mar 27 15:09:52 <NeddySeagoon>	for a reccomendation, I mean 
Mar 27 15:10:21 <robbat2>	we could, but I'm open to all other avenues of finding a CPA as well
Mar 27 15:10:35 <dabbott>	how about our community
Mar 27 15:10:54 <robbat2>	a related hurdle is that some firms here wanted books in quickbook format only
Mar 27 15:11:35 <robbat2>	post to -dev or -project looking for a CPA?
Mar 27 15:11:58 <dabbott>	It can't hurt
Mar 27 15:12:03 <NeddySeagoon>	how much time do we have?
Mar 27 15:12:40 <robbat2>	our past extensions must have run out by now; either we need a US person to file another extension immediately, or submit our taxes
Mar 27 15:13:05 <dabbott>	Can we file an extention ourselves
Mar 27 15:13:12 *	NeddySeagoon looks at dabbott  ... to file for anoter extension
Mar 27 15:13:18 <dabbott>	I can do it if I know how
Mar 27 15:13:26 <robbat2>	i'm uncertain on when it would have run out, because matthew didn't pass on CPA details
Mar 27 15:14:13 <robbat2>	dabbott: look up form 8868
Mar 27 15:14:29 <NeddySeagoon>	Is there any point in calling Matt or do we need to wark on the basis that he will be of no further assistance?
Mar 27 15:15:09 <robbat2>	i think he will not be of further assistance in the time available
Mar 27 15:15:44 <NeddySeagoon>	Is it worth a phone call ?
Mar 27 15:15:46 <dabbott>	robbat2: I see the form can you fill out the info you know and I can put it together and send it in
Mar 27 15:16:08 <robbat2>	NeddySeagoon: i've spoken to him multiple times to ask, and not gotten anything regarding the CPA
Mar 27 15:16:19 <dabbott>	Most CPA's will be super busy till after April
Mar 27 15:17:04 <dabbott>	At leat if we file something and maybe get lucky with a CPA that used Gentoo
Mar 27 15:17:14 <NeddySeagoon>	robbat2: Thats a 'no' then  :(
Mar 27 15:17:41 <NeddySeagoon>	dabbott: That would be really good
Mar 27 15:17:42 <robbat2>	ok; action items from this: post a notice TODAY on -dev, -project, -nfp lists about wanting a CPA
Mar 27 15:17:53 <robbat2>	2. work with dabbott this afternoon to fill that form
Mar 27 15:18:12 <NeddySeagoon>	Sounds good.
Mar 27 15:18:41 <robbat2>	when we have a CPA, I also want to know how to request all of our old tax filings, since no prior treasurer seems to have kept those records
Mar 27 15:19:20 <robbat2>	so last bit of old business I have is a non-status report on paypal
Mar 27 15:19:45 <robbat2>	when I last spoke to them on the phone, they said the verification could take a month, and that passed this last week
Mar 27 15:19:54 <robbat2>	it's still marked as in progress from their side
Mar 27 15:20:06 <NeddySeagoon>	can we use the account in that period?
Mar 27 15:20:50 <robbat2>	yes; we just don't want to trust it with large amounts; which is holding up two things: SFC donation & ARM64 purchase
Mar 27 15:21:33 <robbat2>	i'm not going to stir the pot with paypal compliance department for the moment
Mar 27 15:21:46 <NeddySeagoon>	Sounds fair
Mar 27 15:22:11 <dabbott>	And the checks won't work, no signature on file
Mar 27 15:22:35 <NeddySeagoon>	There is a lot of other stuff on.  I suppose we don't have a current account we can use either ?
Mar 27 15:22:59 <robbat2>	same signature issue
Mar 27 15:23:08 <robbat2>	our money is safe, we just can't spend it
Mar 27 15:23:51 <NeddySeagoon>	There must be a way to get the bank to accept a new signature without the help of an existing signatury?
Mar 27 15:24:33 <robbat2>	we have the draft of a letter to send them, we should probably move forward on it
Mar 27 15:24:36 <dabbott>	We should be able to use the NM filing for that
Mar 27 15:24:54 <NeddySeagoon>	robbat2: Agreed
Mar 27 15:25:19 <robbat2>	i'll finish the draft when I talk to dabbott this afternoon, and circulate for signing by trustees
Mar 27 15:25:31 <robbat2>	can everybody put a signature on something without having to print it and scan it back?
Mar 27 15:25:31 <NeddySeagoon>	That works
Mar 27 15:25:31 <dabbott>	sounds good
Mar 27 15:26:22 <NeddySeagoon>	robbat2: You mean a real signature on paper?  I don't know how
Mar 27 15:26:46 <robbat2>	as long as you have a high-res scan of just your signature, I can show you how to do it with gimp & pdftk
Mar 27 15:26:52 <NeddySeagoon>	robbat2: we would need to ciruulane the paper.
Mar 27 15:27:32 <NeddySeagoon>	I thind I hawe a transparent scan of my sig.
Mar 27 15:27:48 <robbat2>	anyway, we can do the digital version and hard copy as a followup to it
Mar 27 15:28:01 <NeddySeagoon>	Ok
Mar 27 15:28:14 <robbat2>	that's all from treasurer old business now
Mar 27 15:28:45 <NeddySeagoon>	swift Trademark stuff.
Mar 27 15:29:07 <SwifT>	I finally got around to making the slight adjustments as requested on our december meeting
Mar 27 15:29:08 <NeddySeagoon>	Work has been 12 or 14 hour days  I've not read it yet
Mar 27 15:29:35 <SwifT>	no worries
Mar 27 15:29:49 <dabbott>	Looks fine by me, thanks
Mar 27 15:29:50 <SwifT>	there are no "major" changes, more better explanations of certain situations
Mar 27 15:29:51 <NeddySeagoon>	I did see the email though
Mar 27 15:29:54 <SwifT>	for instance, overlays and so
Mar 27 15:30:06 <SwifT>	well, the mail sums it up so you don't need to reread ;-)
Mar 27 15:30:13 <NeddySeagoon>	:)
Mar 27 15:30:33 <NeddySeagoon>	Bugs   Open Trustee Bugs
Mar 27 15:30:34 <SwifT>	I'd like to put it on -nfp again (it's been a year) together with the remark that it will go live on a certain date (I am aiming for May 1st)
Mar 27 15:30:52 <dabbott>	SwifT: sounds good
Mar 27 15:31:05 <SwifT>	I'll see with our infra team on how to change it (current one -> keep somewhere archived, new one, etc.)
Mar 27 15:31:24 <SwifT>	'cause the current one (and many links to it) are on the static website which I don't have access to
Mar 27 15:31:35 <robbat2>	i recommend archive.org
Mar 27 15:31:42 <robbat2>	for old website stuff
Mar 27 15:31:51 <SwifT>	that's also a possibility
Mar 27 15:32:00 <robbat2>	beyond that I can show you how to put content in the new website
Mar 27 15:32:11 <NeddySeagoon>	SwifT: I'm good with that.
Mar 27 15:32:23 <SwifT>	I do have one question about the renewed trademark/guidelines though - should we put a paragraph in about time? like that we review and renew yearly?
Mar 27 15:32:37 <SwifT>	or are these guidelines everlasting for those who see it?
Mar 27 15:33:33 <NeddySeagoon>	SwifT: The guidelines are not rectactive ... we tend to review them from "time to time" rather that on a regular basisi
Mar 27 15:33:49 <robbat2>	i think he means do our grants of usage expire
Mar 27 15:33:56 <NeddySeagoon>	Mostly when a case comes up that they don't address  :)
Mar 27 15:34:08 <SwifT>	yes - currently I don't think they expire
Mar 27 15:34:20 <NeddySeagoon>	They do not expire
Mar 27 15:34:50 <SwifT>	we could add in a clause about licenses expiring or at least that we expect users to regularly review the license to see if it still applies?
Mar 27 15:34:59 <NeddySeagoon>	Do we need to review bugs?
Mar 27 15:35:04 <SwifT>	or do you rather not go that route? it's not like it changed a lot
Mar 27 15:35:21 <SwifT>	(and given how long we're doing about it to change it... ;-)
Mar 27 15:35:36 <NeddySeagoon>	lets leave it ...
Mar 27 15:35:40 <SwifT>	ok
Mar 27 15:35:47 <SwifT>	sorry for holding the agenda back - please do continue 
Mar 27 15:35:56 <NeddySeagoon>	bugs ...
Mar 27 15:36:45 <NeddySeagoon>	Before spanky buys that arm64 box, make sure he understands we don't know when we can pay him back
Mar 27 15:38:33 <robbat2>	yes, there have been some developments in the arm64 server world since then, so i think the exact item might change too
Mar 27 15:39:05 <NeddySeagoon>	The 64 bit Raspberry Pi :)
Mar 27 15:39:49 <robbat2>	http://linuxgizmos.com/two-96boards-sbc-debut-including-one-with-amds-arm-soc/
Mar 27 15:40:07 <NeddySeagoon>	Any more on bugs?  Others look like they are blocked on banking
Mar 27 15:41:03 <NeddySeagoon>	New Business  ...
Mar 27 15:41:49 <NeddySeagoon>	"Genfleetoo" (by email to the trustees)  .... last I recall, he wants to use a logo that includes our G logo but squashed 
Mar 27 15:42:49 <SwifT>	we discussed that iirc, we don't want the logo's aspect ratio to be modified
Mar 27 15:42:51 <robbat2>	i think he had a version after that just put another image layer on top w/ his brainmap stuff
Mar 27 15:43:29 <NeddySeagoon>	Thats a no no on similarity grounds.  I'm good with usisg our logo with an overlay though
Mar 27 15:44:02 <NeddySeagoon>	OK, lets look into it before the next meeting
Mar 27 15:44:08 <robbat2>	how is that not an overlay? (in the visual sense)
Mar 27 15:44:45 <NeddySeagoon>	I'm OK with the overlay ... not the squashed G logo behind it
Mar 27 15:45:09 *	rich0_ is now known as rich0
Mar 27 15:45:43 <NeddySeagoon>	Membership Applications ...  Aaron Bauman <bman@gentoo.org> 
Mar 27 15:45:52 <NeddySeagoon>	Thats a yes frow me
Mar 27 15:45:56 <SwifT>	aye
Mar 27 15:45:59 <robbat2>	aye
Mar 27 15:46:00 <dabbott>	yes
Mar 27 15:46:01 <NeddySeagoon>	from ... even
Mar 27 15:46:28 <dabbott>	I will email him and add him to the member list
Mar 27 15:46:36 <NeddySeagoon>	     Date of Next Meeting - 17 April 2016 19:00 UTC ...  Three weeks time ...
Mar 27 15:46:43 <NeddySeagoon>	dabbott: Thatnk you
Mar 27 15:46:48 <dabbott>	fine here
Mar 27 15:47:01 <NeddySeagoon>	Works for me too
Mar 27 15:47:19 <SwifT>	ok
Mar 27 15:47:29 <robbat2>	might have toddler issues that meeting, but every other weekend in april is busy
Mar 27 15:47:49 <robbat2>	(getting toddler into swim lessons that end 18:30 UTC)
Mar 27 15:47:50 <NeddySeagoon>	Toddlers are always issues  :)
Mar 27 15:48:11 <robbat2>	and the following week is her 2nd birthday
Mar 27 15:48:16 <NeddySeagoon>	They swim natually too
Mar 27 15:48:46 <SwifT>	I just have something small for the meeting if it's still time
Mar 27 15:48:51 <SwifT>	we got an encrypted e-mail (not yoy NeddySeagoon I think you don't have a GPG key) about tomboy64's personal name (he doesn't want to share it with the project). I've confirmed on his recruitment bug that we received the information.
Mar 27 15:49:09 <NeddySeagoon>	SwifT: I read it  :)
Mar 27 15:49:14 <SwifT>	ok
Mar 27 15:49:16 <dabbott>	I checked it also :)
Mar 27 15:49:40 <robbat2>	so I have one comment regarding it; and that's people now know it might not be his real name
Mar 27 15:50:04 <robbat2>	can we handle such issues more carefully; leave the note on the bug, but don't mention it here
Mar 27 15:50:21 <SwifT>	oh... yes, didn't think of that
Mar 27 15:50:28 <NeddySeagoon>	There has been some chatter on the forums that the Charter and/or the Social Contract were mangled in the wikification process.  I'll look into it
Mar 27 15:51:41 <NeddySeagoon>	I can compare the Wiki and Guide XML versions
Mar 27 15:52:26 <NeddySeagoon>	Responsibilities ...  dabbott you offered.  Thank you
Mar 27 15:52:44 <NeddySeagoon>	Open Floor ...
Mar 27 15:53:42 *	NeddySeagoon bangs the gavel to close the meeting
Mar 27 15:53:50 <NeddySeagoon>	Thank you team